Automating Order Processing & Multi-Branch Inventory Sync
A 6-branch retail group was drowning in copy-pasted orders and phone-call stock checks. We replaced it with one synced system — here's the full build.
⚡ 85% Manual Work Saved1.2s API SpeedZero Data Loss
THE BOTTLENECK
What was breaking
- ✕Orders arrived by WhatsApp, email and phone — staff re-typed each one into Excel, three times on busy days.
- ✕Inventory lived in per-branch spreadsheets; stock checks meant calling the other branch and hoping.
- ✕Oversells and dead stock in the same week — nobody trusted the numbers enough to reorder confidently.
THE ARCHITECTURE
What we built
- ✓An AI intake agent parses WhatsApp, email and web orders into one validated queue — no re-typing, ever.
- ✓A central inventory ledger syncs all 6 branches in real time, with per-branch reservations and transfer suggestions.
- ✓Reorder points computed nightly from sales velocity; purchase orders drafted automatically for approval.
inventory.command-center
SYNCED
system dashboard screenshot
STACK:Next.jsNode.jsMongoDB AtlasTailwindPython AI Agent
BUSINESS IMPACT
The Numbers, 6 Months After Launch
61hsaved every week
−96%order entry errors
2.4×faster order-to-cash
Facing a Similar Operations Bottleneck in Your Business?
We'll audit your workflow for free and show you exactly what a system like this would save you.
Book a Tech Audit Call ⚡